If you want to display a listing of staff, administration or employees on your website there are several options available. Please contact a web administrator to help get this set up for you.
Once a web administrator has set up the initial structure, you can manage staff profiles within your site. You will notice a couple new features on your website:
- A "staff-profiles" folder - this holds all profiles for staff members within your department. Profile pages can be viewed as individual pages, or they can simply be used to manage contact lists (as demonstrated below).
- A "Staff Profile" page option under the "Add Content" button - This is how you will add new profiles to your website
Tasks (click to navigate to each section)
- Add a profile page (or find an existing profile)
- Edit and Submit the Profile page
- Feeding profiles into your Contact or Staff page
- Staff listing layout options
- Removing profiles
1. Add a profile page (or find an existing profile)
Your staff listings are managed via Profile Pages in your site. While profile pages are not necessarily shown on your site (but they can be) you still need to add them to feed staff information to your contact pages.
To add a new staff member, click Add content > Staff Profile.
To edit an existing profile, go to your "staff-profiles" folder in Cascade, find the profile you want to update and click "Edit". Then Submit and Publish your changes.
2. Edit and Submit a Profile page
Click the Edit button at the top right.
You'll see a bunch of fields to fill out – Enter the information for each field.
- Title – Cascade page title
- First and Last names
- Job Title
- Phone Number
- Headshot (if available) – if you don't have a headshot, select "Do Not Include" on the "Include Photo" section.
- Select "include photo" if you do want to display a headshot (after uploading the headshot image)
- Office building
- Office number
- Assigment: Academic Dept. Staff or Administrative Staff
- Choose office or department assigned to
- Optional:Office Hours, Education
- These are ONLY visible on the profile page, itself, not within staff listing pages
- Optional: Biography
- This can be viewed on the Profile Page OR a Popup window on staff listing pages
After you have entered the necessary information, click Preview Draft, Submit and then Publish.
3. Feeding profiles to your Contact or Staff listing page
Find the page that you want to show your staff or contacts on – click Edit on the top right of the page
Find the row utilizing the Person list (staff) component and open it . **If you do not see this option, contact a web administrator to get it set up for you.
Choose a source:
The profile pages you've added will be used here. There are two options for feeding profile page content into this page:
" Automatically pull all staff profiles in the current site" OR "Manually select profiles to show on page"
If you're automatically pulling profiles (recommended): No further steps are required. All staff profiles in the "staff-profiles" folder will appear on the page in Alphabetical order.
If you're manually selecting profiles: Choose the profile pages you want to use by clicking "Add Page". This is only recommended if you need staff listed in a specific order (not alphabetical) or only want to show certain staff (not all).
Choose display type: How do you want staff profile cards to appear on your contact page?
View display options
Preview Draft, Submit and Publish your contact page once you are finished making changes.
4. Staff listing - layout options
Cards with link to profile: When clicked, user is navigated to the staff member's Profile Page. This is usually best for general listings with long bios, educational info and office hours info... contact info does not show on the cards, only on the profile page.
Cards with popup: When clicked, user sees a popup window with contact info, headshot and biography. *You MUST add a biography to the staff member's profile page for this to work.
Cards with contact information: Simply show contact info on each card. This is the most popular option for a staff contact or directory page – this layout takes up less screen space when displaying contact info. The profile page is NOT linked to – which is good if you don't have content other than contact info on your profile page.
Card with basic info: If you just want to show names, photos and titles, nothing else.
Detailed listing with link to profile: Another option for showing contact info – this layout takes up more vertical space so it may not be ideal for longer contact listings. The user can view the profile page or click the email link.
Rotating list (not recommended in most cases): A carousel that rotates through profiles one-by-one every few seconds. Clicking the card will take you to the profile page. This is ideal if you want to feature your team on longer, more complicated pages, such as your home page (a web admin can assist with setup on other pages). However, it is NOT ideal when users want to quickly browse your staff listing to find contact info – users have to wait for all profiles to scroll or click the arrows to control the carousel. Then, they must click the profile to be navigated to a profile page.
5. Removing profiles
To delete a profile, Delete the profile page from the "staff-profiles" folder (right click the page, select Delete). The profile page will be moved to the Trash.
If you have Manually selected profiles on your contact page, Edit your contact page and remove the deleted profile page from your listing... If you forget this step Cascade tries to pull the previous profile page into the old spot, which will display the same person twice. Then, Submit and Publish your page.
If you have Automatically pulled profiles into your contact page, you should only have to Submit and Publish your contact page to ensure the deleted staff member no longer appears on the listing.